LETTER IN FILE

Before any letter is placed in your file, you must be given an opportunity to read it and acknowledge its receipt by signing it. If the letter is negative, you should write a response, detailing why you disagree with its contents. You should speak with your chapter leader, who can help you write an appropriate response and advise you on any other possible course of action, including procedural matters that may be grievable. The response should be attached to the original letter in your file; your supervisor cannot respond to your response.
If the letter is not used as the basis for disciplinary procedure for three years, under a new provision you can (and should) have it removed from your file. Talk to your chapter leader about how to do this.
Also see Official School File.